Terms and Conditions
Operation
Forge cottage art club runs for 48 weeks per year and works on rolling system. We are open during all school holidays unless otherwise advised. If the club day falls on either Christmas Day, Boxing Day or New Year’s Day the club will be rescheduled to another suitable day during that holiday period, unless it is a scheduled club closure day. The club years runs from the 27th of September to 26th of September Each Year.
Prices
As of 3rd of July 2023
The price of each 1hr and 45 minute session is £13.605. The yearly price of 43 sessions is £585. The £585 is divided into 13 equal payments of £45 and is paid by standing order every four weeks not monthly and continuously. The yearly price has been averaged out over 52 weeks for ease of accounting as we do not operate on a term only basis. Parents only pay for 43 sessions over the course of the year but each child is entitled to come for 48 sessions. The 5 lessons gratis can be put towards any absences i.e. summer holidays that are difficult to be made up. No refunds will be given in the event of any further absences but children can make up missed sessions on another available day if there is a free space.
We require that every parent or guardian pays by standing order to ensure commitment and a guarantee. We also require parents to continue paying every four weeks even if they are away for the long summer holiday etc or we are on a scheduled club closure as their membership payments are spread out over the year.
If a standing order is stopped or cancelled it will be deemed that your child has left the art club and their space will be allocated to another child. We require four weeks notice before leaving so we can inform a new starter that a place has become available for them and to recoup the arrears on your account.
Making up missed sessions.
We endeavour to accommodate a child on an alternative session to make up missed sessions but during busy periods this may not always be possible. We keep a record of attendance so each missed class can be kept in the wood until the end of the club year.
All missed classes must be made up by the end of the club year 26th September and the 5 free sessions are reset at this date.
If your child has accumulated more than 5 absences towards the end of the club year and the intention is to make them up we reserve the right to call in the 5 free sessions to make the target more realistic.
We also require prior notice if your child will be absent from their chosen session. We like to remain as flexible as possible in terms of making up sessions for all children. Missed art club sessions cannot be put towards our holiday art and craft workshops.
Holiday Closures and events beyond our control that may prevent the club operating as normal
We have 4 weeks of scheduled club closures per year. This means 4 of each day of operation. i.e. 4 Tuesdays, Wednesdays, Thursdays and Saturdays. Parents are not charged for this as this as the membership price is for 43 weeks per year. Parents will be given plenty of notice of these dates.
If an event that is beyond our control prevents the club from operating normally, we will either run classes online or close for a maximum of 5 weeks using the 5 free lessons allocated to each child before reimbursement begins.
COVID 19 GUIDELINES RISK ASSESSMENT FOR FORGE COTTAGE ART CLUB AND OTHER USEFUL INFORMATION.
THE CHILDREN'S CLASSES CAN NOW RETURN TO NORMAL OPERATION. WEEKLY SWAPS AND MAKE UP SESSIONS ARE NOW PERMITTED AS OF JULY 17TH 2021. WE DO NOT REQUIRE CHILDREN TO SOCIAL DISTANCE AND WE DISCOURAGE THE USE OF FACE MASKS AND VISORS.
KEEPING TO CURRENT GUIDELINES WE STILL REQUIRE ACTION BELOW
UPDATED GUIDANCE AS OF 05/07/2022
We require any child who develops or has a suspected case of Covid 19 not to return to the club until their symptoms have disappeared. Generally this is 10 days.
Use of face coverings.
We do not require children or tutors to wear a face covering within the setting. Improper use of face coverings could inadvertently spread a virus further.
FUTURE EVENTS
WE WILL CLOSELY MONITOR THE CURRENT GOVERNMENT GUIDELINES AND IMPLEMENT MEASURES WHERE WE CAN. WE WILL KEEP EVERYONE UPDATED WITH INTENDED OPERATION AND ANY CHANGES WE MAKE TO THE RUNNING OF THE CLUB.
FROM NOW ON WE RESERVE THE RIGHT TO REVERT TO ONLINE CLASSES ON FORGE COTTAGE FACEBOOK LIVE IN THE EVENT OF ANY ENFORCED CLOSURE BEYOND OUR CONTROL. THIS INCLUDES AND NOT LIMITED TO NATIONAL AND LOCALISED SHUTDOWN DUE TO WEATHER, PANDEMIC AND LOCKDOWN.
UPDATED GUIDANCE FROM THE DEPARTMENT FOR EDUCATION CAN BE FOUND BELOW
https://www.gov.uk/government/publications/protective-measures-for-holiday-or-after-school-clubs-and-other-out-of-school-settings-for-children-during-the-coronavirus-covid-19-outbreak/protective-measures-for-out-of-school-settings-during-the-coronavirus-covid-19-outbreak
UPDATED 05/07/2022
